4 Ways to Protect Your Data

Dec 13, 2016 | Shredding

Your data is your most valuable asset, making it imperative to have specific guidelines and to implement best practices for both physical and digital data storage and destruction.

Is Your Data Safe?

A data breach can cost your business a lot of money and severely damage your organization’s reputation in the eyes of your clients. Having a protocol for handling, storing and destroying sensitive data is a must, and here are a few simple methods you can incorporate into your data storage and destruction processes to help eliminate potential breaches.

Eliminate the “Lazy Toss”

We’ve all printed something by accident or printed too many copies, and the simple solution has always been to toss it in the nearest available trash can, also

known as the “Lazy Toss.” In doing that you could potentially be putting your company’s, or even client’s, sensitive information at risk to dubious dumpster divers. A similar problem can arise from the misuse of recycling bins as well. Simple solution – have an easy-to-move-around the secure office container with a lock at the top to keep discarded documents safe.

Backing Up Data

It’s important to know what documents your business is producing, holding and discarding. Once a clear document auditing system is in place, the next step should be looking for ways to back up your data, both digital and physical. Your data is a valuable asset and data loss due to human error, fire, flood, or electrical outages can be catastrophic, making Physical Storage and Data Storage services a must.

Know What to Shred

Don’t let documents you no longer need pile up around the office, especially if they have sensitive information on them. Some companies might be hesitant to start shredding old records as they don’t know what to archive and what to destroy. Here is a short list of some documents that you should consider destroying if they’re no longer needed:

  • Medical Records
  • Financial Statements
  • Legal Documents
  • Credit Applications
  • Transcripts
  • Tax Forms
  • Accounting Documents

Go Green

Once you’ve determined what to shred, schedule a regular shredding appointment. It’s vital to regularly purge unneeded documents with sensitive information to protect your business and your clients. Also, consider going green with your shredding plan as doing so will conserve resources, save energy, stimulate the growth of greener technologies and reduce the need for new landfills and incinerators.

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